**GENERAL TERMS AND CONDITIONS**
1. **Terminology Clarification**
In this agreement, the term "Occasion" refers to the upcoming event known as CollectedCon, scheduled for August 3rd and 4th, 2024 ("Event Dates") at the Navy Pier ("Exhibit Facility"). The ownership, production, and management of the Event rest with CollectedCon. Throughout this document, the term "Coordinator" collectively refers to CollectedCon and its respective officers, directors, agents, affiliates, representatives, employees, and assigns, as the context dictates. The term "Participant" collectively encompasses the entity or individual applying for exhibit space rental, agreeing to the terms herein upon COLLECTEDCON's acceptance.
2. **Acceptance of Agreement**
This agreement becomes legally binding once it is signed by the Participant on the following page and countersigned by an authorized representative of COLLECTEDCON.
3. **Space Allocation**
CollectedCon will assign exhibit space for the Event Dates, reserving the right to modify the floor plan at its discretion.
4. **Eligibility Criteria**
CollectedCon retains the right to determine the eligibility of prospective exhibitors, allowing participation only to those offering products or services related to urban art, urban clothing, vinyl toys, or other popular culture items. Display of adult materials requires prior written permission.
5. **Occupancy Regulations**
Exhibitors must adhere to specified hours; failure to comply allows CollectedCon to reclaim the space without a refund.
6. **Acknowledgment of Risks; Release of Liability**
The Participant assumes all risks associated with their involvement in the Event, releasing CollectedCon, the Exhibit Facility, and related parties from any claims, actions, demands, or liabilities arising from such participation.
7. **Cancellation Protocol by Participant**
Partial cancellation necessitates written consent from CollectedCon. A 50% cancellation fee applies if canceled 15 days before the Event.
8. **Cancellation by CollectedCon**
CollectedCon may terminate the contract for non-payment or breach, with no refund for exhibits deemed objectionable.
9. **Event Cancellation**
In unforeseen circumstances leading to Event cancellation, the Participant receives a refund minus incurred costs, and CollectedCon may alter Event details under specific conditions.
10. **Indemnification Obligation**
The Participant agrees to indemnify, defend, and hold CollectedCon and the Exhibit Facility harmless from any claims, liabilities, and damages resulting from their participation, including breaches of this agreement.
11. **Liability Limitation**
Under no circumstances shall CollectedCon or the Exhibit Facility be held liable for lost profits or any incidental, special, indirect, punitive, or consequential damages, with CollectedCon's maximum liability not exceeding the amount paid by the Participant for exhibit space rental.
12. **Promotional Use of Information**
CollectedCon is granted a license to use the Participant's name and product names for promotional purposes, including Event photographs.
13. **Facility Maintenance Responsibility**
The Participant is liable for damages caused to the Exhibit Facility or associated property.
14. **Taxation and Licensing Obligations**
The Participant must obtain necessary licenses and pay applicable taxes for activities at the Event.
15. **Copyright Compliance**
Exhibitors must have rights and pay royalties for any copyrighted material displayed.
16. **Legal Compliance**
Participants must comply with all laws, codes, ordinances, and regulations, including the Americans with Disabilities Act.
17. **Additional Conditions**
CollectedCon maintains control over attendance policies; all payments are non-refundable, and Exhibitors must adhere to decorum standards. Amendments require written consent from CollectedCon.
18. **Incorporation of Rules**
Uncovered matters fall under CollectedCon's determination, and additional rules or regulations adopted by CollectedCon are incorporated into this agreement.
19. **Applicable Law**
This contract is governed by the laws of the State of Illinois, with dispute resolution in the courts of Illinois, specifically Chicago.
20. **Display Standards: Aisle and Common Area Usage**
Exhibitors must tastefully display products within their booths, and control of aisles and common areas is vested in CollectedCon. Unauthorized signs or exhibits in these spaces are prohibited.
21. **Sound Policies**
Use of sound devices is permitted within exhibit booths but must be controlled to avoid interference with others.
22. **Fire and Safety Adherence**
Exhibitors must strictly adhere to federal, state, and city fire and safety laws.
23. **Offset Rights; Enforcement**
CollectedCon has the right to apply refunds to the Participant's debts. The prevailing party in legal actions is entitled to reimbursement of costs and legal fees.
- **AI Art**
AI generated art will not be shown in any capacity, prints, NFT, Toys etc.
- **Funko**
Funko products will be approved on a case-by-case basis. You must have written approval by CollectedCon to display Funko products.